ADMIN ASSISTANT

GEORGETOWN DIVIDE, CA

Posted: 07/12/2019 Employment Type: Temporary Job Category: ADMINISTRATION Job Number: 34 Pay Rate: $28.00
Blue Ribbon in Placerville is assisting a local business in Georgetown who is in need of a Secrtretary. Candidate will act as the secretary to the board and general manager.

Definition/Summary
Under general direction, plans, coordinates and performs the duties of Clerk of the Board, including attending Board and Committee meetings and recording official minutes and actions; execute resolutions and certification of documents of the Board; prepare, file, index, maintain and preserve official records; and perform a full range of highly confidential and complex administrative support duties for the General Manager.

Essential Functions

Attends Board meetings and records minutes and actions taken; execute orders of the Board as directed by the General Manager.

Prepares, prints and distributes the agenda and agenda packet materials for all Board and Committee meetings.

Maintains a Board Agenda plan and/or schedules and coordinates completion of a variety of reports, Board actions, etc.

Publishes meeting agendas and minutes of Board and Committee meetings, including District website administration, in compliance with the Public Records Act, Brown Act requirements, and any other applicable laws.

Authors and processes official notices for publication, including legal advertising of notices and establishes and maintains an Affidavit of Publication Log for all District items published in accordance with applicable regulatory requirements.
Prepares a wide variety of correspondence, memoranda, legal documents, resolutions, board reports, and other items as delegated from brief instructions and rough drafts on behalf of the General Manger and Board.

Proofreads, reviews, formats a wide variety of reports, letters, memoranda and correspondence related to Board business matters.

Establishes and maintains the District Ordinance, Resolution, and Policy log.

Researches, compiles, and analyzes data on a variety of topics.

Other Duties

Coordinate, compile agenda items, attend, record and process actions related to meetings of the Board of directors;

Receives inquiries and complaints directed to the Board from the public, handling such matters personally or directing them to the proper source;

Establishes and maintains a variety of administrative files, including legal documents, policies, resolutions, minutes, agreements, reports and other official records as assigned;

Maintains appointment schedules and calendars of activities, meetings and various Board events;

Coordinates and prepares meeting room for Board and Committee meetings;

Maintains and regularly updates agency website and other outreach materials as needed;

May attend management, administrative, and project meetings for planning, make recommendations, take minutes, and maintain related files;

Perform all duties listed and as may be required

Knowledge of:

Rules and regulations governing public meetings, Brown Act open meeting laws, Public Records Act; general office practices and procedures; modern office systems, procedures and software applications, including Microsoft Office Suite (Word, Excel, PowerPoint Outlook), and Adobe Acrobat; principles and practices of records managements including records retention laws; effective public contact skills; business letter/report writing and business math; English usage, spelling, vocabulary, grammar and punctuation.


This position does have flexibility on the hours and days. 20hrs+/- a week
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