PERSONAL ASSISTANT/OFFICE MANAGER

ORANGEVALE, CA 95662

Employment Type: Temp/Hire Job Category: ADMINISTRATION Job Number: 1100 Pay Rate: $18.00

Job Description

The Personal Assistant/ Office Manager will support the CEO with the day-to-day office needs. This position will be responsible for office organization, paperwork, coordinating subcontractors, maintaining databases, processing invoices, and working closely with the company s Bookkeeper. The Personal Assistant/Office Manager should be an effective communicator, have attention to detail, and strong computer skills.

ESSENTIAL FUNCTIONS:

Answer inbound calls
Draft correspondences and formal documents
Maintain the CEO s calendar and schedule updates
Manage and organize office files
Receive, open, and distribute mail
Maintain Vendor and Sub-Contractor database
Assist with the creation of proposals, bids, and contracts
Prepare and follow up on invoices
Coordinate with subcontractors when needed
Interact with Bookkeeper on a regular basis
Assist with Accounts Payable and Receivable
Maintain office supplies
Other duties and projects as assigned
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